AGM Minutes

Knowle and Dorridge Running Club

Annual General Meeting

Wednesday 15th April 2015 at 8.30pm

Minutes

 

Attendees:        Richard Dixon (RD, Chairman), Sally Anderson (SA, Secretary), Max Mladenovic (MM),

Simon Bentley (SB), Flick Sharp (FS), Mark Cordiner-Barton (MCB),  Jane Hunt (JH, Membership Secretary), Amanda O’Leary (AOL), Monica Green (MG), Claire Magee (CM), Tim Price (TP)

 Apologies:          Tracy Davis (TD)

Club Members in Attendance:  See attached list

 

  1. Chairman’s Welcome
    • The Chair opened the meeting at 20.47 and thanked all members and officials for attending.
    • Apologies were received from Tracy Davis.
    • Congratulations were given to Linda Whitehead for her Worcester marathon PB of 4.33.46 and to Jane Evans for her overall performance during season.  Best wishes and good luck were passed to Claire Magee for the forthcoming Manchester Marathon.
    • Thanks were given to those committee members, official and additional who had been in post for the last two years. To Geoff Lewis who had worked hard on ensuring the club had a solid constitution from which to work from and develop and to Simon Bentley for his support with the new website.

 

  1. Minutes of the Previous Minutes
    • The minutes of the previous meeting had been made available to all members for information.
    • The minutes were agreed for accuracy and confirmed as being a true reflection of the meeting. Proposed by Sarah Connors and Seconded by Monica Green and agreed unanimously.
    • The Chair signed the minutes.

 

  1. Membership Secretary’s Report
    • Report provided by Jane Hunt
    • JH advised that as at 31 March 2015, club membership stands at 152 including four second claim members.
    • Membership is split between 77 men and 75 women.
    • New members since the AGM to 31 March 2015 total 32.
    • Membership up to 14 April 2015 totals 171 including three second claim members.
    • Of the total membership, 82 are men and 89 women. Nine of which are from Geoff Lewis’s 0-3 challenge group with a further three pending completion of application forms and payment.
    • New membership since the 2014 AGM to 14 April 2015 totals 51.
    • Thanks were given to JH for the comprehensive report.
    • It was agreed that the increase in membership had been extremely positive. It is hoped that existing members will continue to work to grow the club.

 

  1. Treasurers Report – Flick Sharp
    • A summary income statement was provided for Officers to review covering the period April 2014 to march 2015.
    • The significant income remains membership and the 0-3 challenge payments.
    • The main outgoings of the club continue to be race entries, the Cricket Club annual fee and EA registrations. Another one off expense for this year related to the new website.
    • The club as at 31 March 2015 was £608 in profit.
    • Thanks were given to FS for her work in maintaining the accounts and cashflow of the club.

 

  1. Captains Report – Simon Bentley
    • Simon Bentley provided the following report:
    • The men primarily compete in three competitions during the year; the Warwickshire Road Race League during the summer, the Birmingham and District League during the winter and the 6 and 12 stage road relays.
    • In terms of the WRRL – over the course of the 10 race season, the men’s senior team finished second overall behind the ever dominant Kenilworth Harriers, and just ahead of the improved Spa Striders. Our top performers in the league were Chris Sharp who finished fourth overall, followed by Chris Morgan in sixth and Rob Ambrose in 21st.
    • The men’s veterans team finished fourth behind Kenilworth Harriers, Centurions and Coventry Godivas. In the V35 age category, Russ Davis was the best placed runner in sixth place and Chairman Richard Dixon took a fabulous second in the V45 category and Simon Krstic was seventh in the V55 category.
    • Run of the league goes to Chris Sharp for a stunning performance at the Kenilworth Half Marathon to second place overall and narrowly missing out breaking the club record by just 10 seconds.
    • For the road relays, the men also competed at the 6 stage in September and the 12 stage in March, securing qualification to the national rounds on both occasions.
    • Unfortunately, the club were unable to attend the September nationals due to other racing commitments (and Mr Morgans wedding!); however the men did compete in the 12 stage national road relays in February and finished a very credible 53rd
    • Finally at the cross country, the men complete in Division two of the four race Birmingham and District cross country league with monthly races from December through to February. This year both the A and B teams finished fifth in their respective leagues.
    • The top performers were Chris Sharp who finished 16th overall, Joe Read who finished 24th overall and the ever youthful Peter Grime who finished 35th Disappointingly we were unable to field a full team for the Warwickshire cross country championships in January with only two runners in the senior race and two runners in the master’s race. Chris Sharp was best place in the seniors in 11th place with the club captain being fit enough to take 7th in the masters.
    • The Midland cross country championships took place at Wollaton Park in Nottingham in late January and our full team of six runners took 17th place overall. Individually Chris Sharp took 74th place closely followed by the club captain in 108th.
    • The National this year was held at Parliament Hill in London over a gruelling 12km course. Joe Read was best placed finishing 280th.
    • One last race of note was the Amsterdam marathon in October. It was great to see such a large group of runners heading off to compete in the run. Congratulations to Alex Black on a superb pb performance on the day when everyone else suffered in the warm conditions.  A special mention also to Max Mladenovich on his return over the half marathon distance.
    • In terms of club records broken, these were Chris Sharp over five miles (27.01) at the Godiva and Joe Read at the Silverstone 10k (33.45).
    • The objective for the men’s racing next year including maintaining our position in the WRRL and moving our veterans team into the top three. For the 6 and 12 stage road relays, qualification again to the nationals and have full senior and veterans teams competing at all of the cross country challenges, Warwickshire, Midlands and Nationals. To do tis we need to focus on increasing the membership and participation in racing and we would welcome new faces of all levels to have a go at competing.
    • Finally whilst the focus has been on the bigger club races and individual performances in those, there are a great many of our runners who compete outside of these who have not been mentioned, and lots who have run faster and further than before. In short well done to everyone who has worn the club vest over the last year, please keep doing it.

 

  1. Captains Report – Claire Magee
    • Claire Magee provided the following report.
    • Thanks were given to all of the ladies who had taken part and support the season. Overall the enthusiasm for all of the events had grown.
    • Looking back over the year, the ladies team of six for the London Bupa 10k achieved an overall position of 48th from 80. Another full team of six have been entered for this year.
    • Following a similar format to the men’s teams, the ladies fielded teams throughout the 10 rounds of the Warwickshire Road Race League. Whilst a tall order to retain the trophy from last year, the senior team were beaten by one point into fourth by Leamington. (Spa Strider (first) and Kenilworth (Second)). The Masters team were joint third with Stratford behind Spa Striders and Kenilworth.
    • Individually Amanda O’Leary was best placed in third, with the ladies captain ninth. In the Veterans 35 category Amanda O’Leary was second overall. Sarah Connors fourth in veteran 45 category and the ladies captain fifth in the seniors.
    • Two teams were entered for the September Midland 4 stage road relays finishing 39th and 60th from 80.
    • Competing in Division Two of the Midlands cross country, a total of 18 ladies took part across the season with an average of 10 per race. Thanks were given to the increased numbers of ladies attending, huge amount of enthusiasm shown and recognition that anyone can take part and represent the club. Thanks were given to Linda Whitehead, Sally Anderson and Tracy Davis for encouraging others to participate.  Overall the senior team was eighth from 30 ahead of both Spa Striders and Kenilworth with the Masters team taking fifth overall out of 35 teams.
    • Recent discussions have taken place regarding the future of the women’s league as growing numbers mean it may not be possible using the same venue as the men and the impact on car parking and facilities. It was noted that all clubs were keen to keep both the men’s and women’s races together where possible and for now at least two of the races will continue at the same venue as the men.
    • In terms of the Warwickshire Championships, Jane Evans was second overall and Master Champion. The ladies captain was 25th in the senior women, with Karen Brennan 29th and Sarah Nolan 41st in the Masters.
    • Jane Evans was also 16th at the Intercounties cross country.
    • Two teams were entered for the 6 stage road relays in March, with several ladies running for the first time. The teams were 37th and 49th from 63.
    • Thanks were given to the Ladies Captain for the hard work and great team performances.

 

  1. Election of Officers
    • The Chair advised that officers and members are appointed for a period of two years. There are a number of positions which are now available and a number of members have stepped forward for election. The position of Chair is also up for election.
    • Thanks were given to the five officers stepping down. Monica Green, Tim Price, Amanda O’Leary, Tracy Davis, Max Mladenovich. It was noted that both Max and Tracy have been involved at officer level since the inception of the club and have contributed significantly. Additional thanks were given to Tim and Amanda for their work in relation to the Arden 9 race and Monica for managing the Runner of the Month awards.
    • Election of Chair
      • One nomination was received in relation to the position of Chair – Jonathan Randell. The nomination was unopposed, proposed by Tim Price and Seconded by Lloyd Barton.
      • It was unanimously agreed that Jonathan Randell be appointed Chair.
    • Election of Officers
      • The following individuals had presented their names for nomination and election:  Ann Spencer-Dodswell, Dave Monk, Clare Kane, Chris Morgan, Sarah Connors and James Taylor.
      • All nominees were asked to leave the meeting whilst a discussion on voting was held.
      • Geoff Lewis advised that under the terms of the constitution a sixth member could by agreement with the committee, be co-opted as an additional officer for a period of one year. This would negate the need for a vote and allow all six nominees to serve. This was agreed unanimously by the committee and nominees.
      • It was agreed to draws names for the co-opted position. The name drawn was Sarah Connors and it was agreed Sarah would serve for a period of one year.
      • Dave Monk was Proposed by Mark Cordiner-Barton and Seconded by Darren John.
      • Ann Spencer-Dodswell was Proposed by Linda Whitehead and Seconded by Jackie Patterson.
      • Clare Kane was Proposed by Jude Mansfield and Seconded by Dave Monk.
      • Chris Morgan was Proposed by Jonathan Randell and Seconded by Amanda O’Leary.
      • James Taylor was Proposed by Chris Morgan and Seconded by Simon Krstic.
      • The Chair advised that Michelle McHugh, Kathy Bailey and Fiona Holland had all offered to provide additional support to club whilst not being appointed members of the committee.

 

  1. Any Other Business
    • Members were reminded that an emergency contact list was held behind the bar. Up to date contact details should be provided to JH.  If needed and appropriate in an emergency, please make use of the list in the club.
    • A sample K&D buff was shown to members, after a short discussion, it was agreed that an order would be placed and buffs would be sold at £7.00.

Meeting closed at 21.25